Outreach & Volunteer Coordinator

 
 

Position: Outreach & Volunteer Coordinator

Reports To: Communications & Community Engagement Manager (CCEM)

Compensation: $35,865 Exempt Salaried with opportunity to increase

Classification: 0.5 FTE (20 hours / week; Monday - Thursday with occasional weekend events)

Location: Occupied Duwamish Land (Seattle, WA); hybrid - primarily in-person and some remote

Date Posted: March 8th, 2024

Priority Deadline: March 21st, 2024 (position open until filled) 

Anticipated Start Date: April 15th, 2024

ABOUT POWERFUL VOICES

Powerful Voices’ mission is to create brave spaces with BIPOC girls & gender expansive youth to take charge of their own power as leaders, igniting their abilities to confidently express themselves, build community, and act against injustices affecting their lives. 

Since 1995, Powerful Voices has provided support for youth of color in and outside schools and the juvenile justice system. We provide social justice-focused experiences for BIPOC girls & gender expansive youth ages 11-19. We work mostly with youth who reside or attend school in greater Seattle or King County. 

Powerful Voices has a deep commitment to shared leadership, transparency, authentic relationship building, opportunities for growth, community-care, and wellness - all of which lead to a work culture that is affirming, supportive, and infused with gratitude and celebration. We aim to have a fully BIPOC staff with preference for folks most directly impacted by patriarchy, including trans & cis women, nonbinary folks, trans men and transmasculine folks, Two Spirit people, and gender expansive people with other intersecting identities that provide them a unique cultural lens. Overall, Powerful Voices builds a space where girls and gender expansive youth of color feel brave enough to share their truths with us and then the world. In service to our young folx, we are searching for individuals who align and contribute to promoting these values.

VALUES ALIGNMENT

We hold each other to our values of anti-adultism, anti-racism, social justice activism, and transparency. How we define these values:

  • Anti-Adultism - belief that young folx are the experts of their own experiences and we must work to shift and increase the power of young folx. Adultism is where adults have unearned power over young people that is reinforced by institutions and social norms.

  • Anti-racism - actions which are meant to counter racial prejudice, systemic racism, and the oppression of marginalized racial groups.

  • Social justice - the active commitment for equal opportunity, treatment, and rights in health, economic, education, political, and juvenile justice systems that is centered in community building, collective care, and mutual liberation.

  • Activism - movement and action to bring about social and systemic change; in our programs, we provide activism curriculum that encourage BIPOC girls and gender expansive youth to develop critical thinking, knowledge and skills so they can act to make the world a better place.

THE OPPORTUNITY

The Outreach & Volunteer Coordinator amplifies Powerful Voices’s community engagement efforts through coordinating community and youth outreach, volunteer, and recruitment efforts. The Outreach Coordinator works closely with the fellows from the Youth Engagement Board (YEB) and the Communications and Community Engagement Manager.  

RESPONSIBILITIES 

Outreach & Engagement (60%)

  • Alongside youth fellows from the YEB, identify and organize in-person outreach, tabling, and recruitment opportunities at schools, community centers, resource fairs, and other locations with strong BIPOC girl & gender expansive youth presence.

  • Represent and recruit for Powerful Voices at outreach events.

  • Create & maintain a calendar of outreach & engagement opportunities with CCEM support.

  • Keep information, tasks, and engagement updated using specific tools like Google Calendar, Google Sheets, and ClickUp (a project management tool). 

  • Coordinate with staff, fellows, young folks, and volunteers to attend and participate in outreach opportunities. 

  • Coordinate with CCEM to build new community partnerships and coalitions and strengthen existing community connections through meetings, mutual support, and collaboration.

  • Work with CCEM to identify areas of expansion for community engagement opportunities.

  • Identify and follow up on opportunities to establish new partnerships. 

  • Maintain and organize a database of youth and community contacts with CCEM support. 

  • Work with CCEM to identify outreach and tabling material needs, including creatively curating tabling and outreach set-up. 

  • Communicate with CCEM when outreach materials and merch are low.

  • Pick up outreach materials.

Volunteer Management (15%) 

  • Coordinate recruitment process for 5-15 adult and youth volunteers for 10+ events / year and other programs and projects as needed. 

  • Work closely with PV staff and Event Coordinator to identify and meet volunteer needs. 

  • Train and orient volunteers before events. 

  • Manage and assign volunteer roles and shifts. 

  • Create and update volunteer sign-up forms with support from program leads and CCEM. 

  • Coordinate volunteer appreciations. 

Training and Mentoring Youth (20%)

In an effort to continue expanding the roles of youth leaders at Powerful Voices, we will be launching a Youth Engagement Board (YEB) to help shape and plan Powerful Voices events, communications, and outreach efforts. The YEB will have three committees: events, communications, and outreach. The Outreach Coordinator will be responsible for 2-3 youth fellows in the outreach committee, as well as take joint responsibility (along with two other staff members) to help guide, organize, and support the Youth Engagement Board as a whole. 

Responsibilities in this capacity will include: 

  • Meet 1-2 x/ week with YEB Outreach Fellows. 

  • Meet 1x/month with YEB as a whole.

  • Teach and train youth in areas related to outreach, events and communications.

  • Involve youth in co-facilitating meetings.

  • Model collaborative decision making.

  • Conduct 1x1s (two per young person).

  • Provide input on and share feedback surveys, and help organize a post-program focus group with the Youth Planning Board. 

Additional responsibilities as needed (5%)

  • In order to be able to respond to youth creativity, leadership & needs as well as unforeseen circumstances as they come up, we ask for flexibility to address new needs as they come up (given time, scope & capacity).  

REQUIRED SKILLS, TRAITS, & EXPERIENCE 

  • Excited about BIPOC girl & gender expansive youth leadership & activism.

  • Comfortable working with young people in the high school age range.

  • Embedded in local BIPOC and youth community networks and has built relationships with local organizations, schools, collectives, and institutions. 

  • Strong interpersonal skills and enjoys building and maintaining relationships.

  • Strong organization and project management skills.

  • Self-directed & motivated.

  • Thrives in a team environment.

  • Strong communications skills.

  • Broadly aligned with Powerful Voices’s values.

  • Adaptable, able to shift as needed and meet young people where they are at 

  • Enthusiastic about working on a pilot project, knowing there will be a learning curve and lots of room for creativity and input.

  • At least 2 years of experience with youth facilitation & training (with at least 1 year in a leadership role).

  • At least 2 years of community or youth outreach experience (with at least 1 year in a leadership role).

  • Experience with social justice and grassroots organizing environments (does not have to be in a paid capacity!).

  • Proficient in Google Drive, Google Docs, and Google Sheets. 

  • Comfortable working with or willing to learn project management tools such as ClickUp.

  • Comfortable communicating regularly with or willing to learn Slack.

We are open to all education levels and will prioritize experience, skills and values alignment.

LIMITATIONS & DISCLAIMERS

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The team member may be required to perform duties outside of their normal responsibilities from time to time, as needed. Upon consideration of employment, we will run a criminal background check (state and national). The results of the criminal background check will not necessarily prevent an offer of employment, depending on the offense. 

WORK ENVIRONMENT

This is a part-time (0.5 FTE), exempt position at 20 hours/week. This position might be asked to adjust their schedule occasionally for evening/weekend work, though there is room for flexible scheduling that values individual wellness. 

  • All employees are required to provide proof of COVID-19 vaccination. 

  • We expect all people affiliated with Powerful Voices to practice safety precautions such as masking & social distancing. Masks are required for all indoor gatherings. 

  • Powerful Voices is currently operating a hybrid structure of in-person and virtual meetings. 

  • Powerful Voices will also provide staff with a laptop and other reasonable resources that would support a comfortable remote work environment. 

  • WA State driver’s license and access to a personal vehicle preferred, but not necessary. 

    • Access to reliable transportation is necessary. 

  • Our office has one floor with no steps and gender neutral ADA accessible restrooms. 

  • This is not a scent-free environment. 

Expectations for meetings and events:

  • Meetings occur in-person and virtually with COVID-19 protocols in place when in-person. 

    • Staff meetings happen virtually on Tuesdays from 10am-12pm with a break. 

  • Tasks for in-person events might include: decorating and space set-up, transporting event materials, gathering and preparing event materials, greeting and checking-in guests, etc. 

COMPENSATION & BENEFITS

The compensation for this position is $35,865 annually. Employees are paid twice monthly and the following benefits will be provided:

  • Medical & Dental: Full medical/dental/vision benefits for employees and dependents.

  • Holidays & Time Off: 12 paid holidays and accrual of up to 2-weeks of Paid Time Off (PTO) annually for part-time employees prorated based on start date. Employees also accrue up to 7 floating holidays/year that can be used once/month for seven out of twelve months. 

  • Transportation: Employees who use personal vehicles for Powerful Voices’ business will be reimbursed at the federal mileage rate or be reimbursed for utilizing public transportation. 

  • Professional Development Trainings: Professional development funds are available to attend trainings and workshops that promote professional growth.

  • Wellness Fund: All employees accrue up to an additional $250 per year prorated based on start date to spend on activities or items that you use to keep yourself well.

  • Self-Care: 4 personal hours of self-care per month that can be counted as work hours.

HOW TO APPLY

  • Email the following materials to hiring@powerfulvoices.org.

  • PLEASE DO NOT CALL OR EMAIL WITH QUESTIONS.

  • Subject: “Outreach & Volunteer Coordinator/YOUR NAME” (all in one PDF document, if possible):

    • Resume

      • Name and pronouns (if applicable).

      • Email and phone number where you can be reached.

      • City and state of where you reside. 

      • Relevant paid/unpaid experience w/ positions, durations and responsibilities.

      • Educational or training background.

      • Scope of skills and knowledge. 

      • Level of proficiency with technology.

    • Letter of Interest

      • How does Powerful Voices’ mission align with your values and passions?

      • How has your lived and learned experience prepared you for this role?

      • How do you practice solidarity with BIPOC girls and gender expansive youth?

      • What is your vision for this role as it relates to Powerful Voices’ mission?

    • Three References

      • Name

      • Email

      • Phone

  • Applications will be received by email-only. No phone calls or physical mail please. 

  • Note of the following dates. If you are selected for an interview, we will be inviting you to interview with us within this time frame: 

    • Two virtual interviews with adult staff and youth: week of April 1st-4th, 2024

    • The anticipated start date for this position is: April 15th, 2024 

Deadline to apply is March 21st by 5pm Pacific Standard Time (PST); materials received after this deadline will be reviewed until the position is filled. 

Powerful Voices is an Equal Opportunity Employer. BIPOC (Black, Indigenous, and other People of Color), Muslim folks and people living with disabilities most directly impacted by patriarchy, including trans & cis women, nonbinary folks, trans men and transmasculine folks, Two Spirit people, and gender expansive people are strongly encouraged to apply.